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Written by Chad Vail
Friday, 03 April 2009
General Meeting April 13, 2010 6:30 PM Riverton Library In Attendance: Theresa White Michelle Henry John Werbelow Pam Buline Travis Becker Brad Brink Russ Harper Paul Axthelm Matt Wolfe Robin Vail Dennis McLaughlin Tracy Shepardson Jennifer Person Jeff McMenamy Danelle Axthelm Charlotte Merly Rick Millhouse Michelle presented a letter to Conoco Phillips for a donation request of $500. Minutes approved from last meeting Russ mentioned that USA Hockey/Liberty Mutual website is giving credits to everyone who will sign on and that way Riverton Ice Hockey will get credits and more of a chance to get a grant for $2,500. Theresa presented that for 2009/2010, there were only a total of 84 registered players that had registered by Dec.31, 2009 Robin presented bill to be paid by Onsite Services for $88—approved. After all fundraising and grants received, RIHA still has $13,000 in account. In 2009, we sold $24,000+ in advertising for boards. Brad presented that RIHA needs to have directional signs put up to get to the rink for out- of-towners. Dennis McLaughlin will talk with Bill Urbiqukit with City of Riverton. Travis Election of Officers President – Travis Becker Vice President – Brad Brink Secretary – Michelle Henry Treasurer – Robin Vail Registrar – Theresa White Director of Plant Operations – Lee Hanson Director of Income Generation – Russ Harper Director of Personnel – Chad Vail Website Administrator – Paul Axthelm, Rick Millhouse (helper) Pointstreak Rep. – Chad Vail along with Robin Vail Equipment Mgr – Russ Harper Rink Mgr – Tracy Shepardson Scheduler – Lee Hanson Fundraising Committee – Jennifer Person, Chair, Charlotte Merly Concessions Committee – Charlotte Merly, Chair, Danelle Axthelm League Promoter – Deb Belley League Director – Mike Leicester with Matt Wolfe, Jeff McMenamy, Dennis M., Kevin Smith, Jeremy Hughes ACE Director – Jeff McMenamy Referee Scheduler – Matt Wolfe Meeting adjourned at 8:30 PM Special Board Meeting Thursday, April 1, 20106:30 PM The Print Shop In Attendance:Travis BeckerLee HansonRobin VailChad VailBrad Brink Russ HarperTheresa WhiteMichelle Henry Special meeting held with Scott Dick from Plus Electric to discuss the possibility of upgrading the lighting system at the Riverton hockey rink. He presented 2 lighting packages (the bulbs with these packages would last 12 years before needing to be replaced) ranging in cost from $9,800 to $11,600. He also presented contact information for the Board to seek out grants. He recommended that, if considering replacing the lighting, to get competitive bids for labor and that the work should only take about 2-3 weeks to complete. The Board will make calls to find grant monies. Meeting adjourned at 7:30 PM March 16, 2010 Board Meeting In Attendance: Michelle Henry Theresa White Travis Becker Robin Vail Russ Harper Lee Hanson Brad Brink Minutes approved Robin – Invoices Stitch America $68 (Russ) Lee Hanson $43.38 Insulation for Score keeper’s box $22 V-1 $866.00 Porta Potty $236.00 Goalie equipment reimbursement $385.00 Motion from Travis to approve all bills; all approved. Robin mentioned that RIHA has to file a tax return because we made more than $25,000 this year. Redden & Assoc. will do taxes in return for advertising. All approved by board. CWC will get ½ board advertising and Wells Fargo, Jaycee’s & Scott’s welding will get other ½ of board for advertising. Brad Turned in $100 rental money for late entried for Mites. He has 3 extra black jerseys for Mite team to be given to kids moving up to Squirts. Russ Red Squirt jerseys are falling apart-Board recommended to retire the jerseys and give to players for practice. Asked if Board would consider giving credit to Jarod McGilvary for next season. He broke his ankle during the season and could not finish. Travis motioned to give full credit just for RIHA except for USA Hockey. All approved. Travis Motioned to reimburse Russ for all money he paid for Armory for rental. $100 All approved. Outcome on Rec. Board meeting is still out. Fremont County Rec. Board- RIHA missed deadline. Did not submit. Met with Plus Electric (Scott Dick) regarding the lighting replacement situation at the rink and Scott has access to grants and there is a possibility of getting a 100% grant. He spoke to Travis about “green lighting” to include parking lot & it will cut the cost of the electric bill in 1/2. A proposal is being put together by Plus Electric. Work Day at rink will be scheduled when it dries out more. General meeting set for Tuesday, April 13, 2010 at 6:30 pm at the Library, Community room (first room on the right as you enter the bldg.) to elect New officers and cover what RIHA did this year. Suggested Improvements for the rink Lighting in front of locker rooms and in between, back parking area too. Scoreboard Concessions – extra windows Charlotte Merly has materials to finish bleachers & will donate time to do it. Anyone who sees something to be done at rink does not need permission to go down and take care of it. Just call any board member and make sure it’s not already being taken care of. ?? improving lines in ice to see them better Filling in gravel on inside where there is dirt to cut down on dust Seal bottom of doors of equipment room to keep mice out. Travis to call Terminix Fan on each end of rink to suck out hot air Make four heated sky boxes to rent out during season We have a lot of tempered glass from our old rink – not sure what to use it for. Meeting adjourned. Board Meeting January 17, 2010 1. In Attendance 2. Travis Becker 3. Lee Hanson 4. Robin Vail 5. Chad Vai l6. Michelle Henry 7. Russ Harper 8. Brad Brink 9. No minutes approved 10. Robin 11. $18,000 btw both ckg & svgs 12. Invoices to pay 13. Propane V-1 $338.40 14. Post office $40 15. AD Martin $33.26 16. Onsite services $88 17. Lee Hanson $869.56 18. Motion to approve/all approved 19. Peewees will play doubleheader on Sunday, Jan. 24th instead of Sat. pm 20. Russ--recommended that we use Ranger advertising this week for tournament schedules coming up Jan. 22-24th 21. Russ asked for $225 to pay 1/2 for House tournament in Casper for Squirts Feb. 26th. Motion by Travis/all approved. 22. Brad--needs new updated list of players from Theresa. 23. Travis--need to cut checks for winners of home game drawings. 24. Only sold 142 calendars out of 300. 25. Skate sharpener is now ruined. Voted for Michelle to send out email to all Adult Hockey players to clean up locker room and lock up when done playing. Also voted to have Men's league to begin renting goalie gear. 26. Long term goals for improvements at rink? Another locker room? 27. Referees need to be paid ($25 each; Jace Hanson & Robert Buline). 28. Next meeting scheduled for Feb. 14 @ 2 pm. 29. Meeting adjourned. Board Meeting December 13, 2009 1. In attendance: 2. Brad Brink 3. Chad Vai l4. Michelle Henry 5. Theresa White 6. Travis Becker 7. Robin Vail 8. Russ Harper Minutes approved. Theresa: Has another scholarship. Motion and approved. Brad: Has some money for rentals and will get the rest later Russ: With merchandise sales; made (presale) $1595, profit of $650. Robin: Invoices: Shirts & More, Russ (for merchandise sales), Computer (Russ), Overhead Door (glass & re-keying of locks), Fastenal &15.29, Travis (fuel pump for Zam). $10,057 in both without $5000 for grant Grant for school district $1500 left to receive if we buy player equipment before end of year. Brad to buy equipment. Men's registration forms needs to be filled out before they are allowed to skate. Travis: Calendar sales are starting to come in. 6 banners need to be printed. Travis can do a running record, trade, or pay it.Next meeting will be determined. Possibly it may be Jan. 19th. Meeting adjourned. Board Meeting 11-23-09 Meeting called to order 6:04 PM In Attendance Robin Vail Chad Vail Lee Hanson Brad Brink Travis Becker Russ Harper Michelle Henry Theresa White Jeff McMenamy Old BusinessMinutes approved Treasurer’s Report given by Robin Vail. $10,087.60 checking $5,607.51 savings Grant from City of Riverton ($5,000) was submitted and won’t be paid until Dec. 12th. Invoices: Acxiom - $112.50 background checks AD Martin - $54.13 concreteAD Martin - $914.78 Plywood –player’s boxesAD Martin - $2,763.10 Steel for south sideAthletica - $685.06 Glass supports/line kitsBecker Arena - $200.56 Lexan sheetBecker Arena - $138.75 Ad panelDouglas Hockey - $2500 Rink Dream Bldrs - $2190 Labor Fastenal - $14.17 Fasteners Russ Harper/Radio Shack - $235.63 Dream Bldrs - $1282.12Submitted for Grant AD Martin - $2663.10 Dream Bldrs - $2190.00 $4853.10 Theresa gave report that all Coaches have to sign up on USA Hockey; Travis motioned to reimburse all coaches who have already paid and Association will pay the $35 fee.Chad mentioned that there is still work to be finished at the rink.Lee discussed Lexan and Travis said he could print 36” sheets for $105-115.Paul will be asked to remove Scott’s Welding and Boot Barn from website. New Business Travis presented printing a 2-3 month calendar as a fundraiser for teams to sell and having a give-away of cash at the home games. Sell calendars for $20 for a $50 drawing at home games. Travis needs team pictures from coaches by Weds., Dec. 2nd and will print 300 calendars. Robin volunteered to be in charge of the drawings and keeping up with the names of winners. Mike Lester volunteered to take Lead Director position on the Board. Michelle was asked to send Deb Belley an email to use her promoting skills to get donations for concessions for home games. No December meeting was set due to holidays. Meeting adjourned. Board Meeting 10-27-09 Meeting called to order 6:00 PM A .In Attendance Robin Vail Chad Vail Lee Hanson Deanne Stover Travis Becker Russ Harper Michelle Henry Theresa White Jeff McMenamy Old Business Minutes approved Theresa gave report that Registration is going well. Treasurer’s Report given by Robin Vail. $6,390.99 checking $4,043.81 savings Douglas will be sending statement for $2,500 for rink cost. Grant from City of Riverton ($5,000) allows for steel and labor. New Business Russ presented a pre-order form for River Rats Gear. Will send Michelle pdf of form to distribute to all hockey members. Agreement for Holiday Inn to purchase qtr. space on board ($700) was given to Robin to send statement for payment. Recommended that RIHA purchase portable Sound System for home games for $190. Motion made by Travis for Russ to purchase and RIHA reimburse. Second was made and approved. Russ also presented an idea of a drop in plexy glass (to replace cladding) for board ads; $200/8’ section. Motion made to purchase sample and place RIHA’s logo inside to test; second & carried. If boards are already paid in full; advertising can go ahead and be put up if the drop in glass works. This is much cheaper and produces a better design with more protection and is maintenance FREE! Jeff has hockey gear for referees ordered and being shipped. Lee said that Honor Farm will be at rink Wednesday the 28th and Thursday the 29th of October to complete any work needed. Steel from Martin’s is $2763.11. Motion made by Jeff to hire Dreambuilders for labor of steel at the rink; second/approved. Travis presented that Riverton Ranger will allow $3,000 in advertising to split the cost of board with Ranger Printers and to use advertising for as long as it takes to use the money. Chad asked Theresa for all team rosters. Vandalism to concession hut will cost $400-$500 in repairs. What’s needed: line kits, 5 glass supports, gasket, bumper guards. To do list: Top cap Cladding Glass Scoreboard Welding Zamboni door Zamboni to Sangel Bleachers Steel South wall Vandelism Player’s boxes Score box Travis mentioned getting local hotels blocked for home games. He will call Comfort Inn and Michelle will call Holiday Inn. Lee to email Michelle with all home game schedules. Meeting adjourned. Board Meeting 9-29-09 1. Meeting called to order 6:05 PM 9-29-09 A. In Attendance 1. Travis Becker 2. Robin Vail 3. Russ Harper 4. Michelle Henry 5. Lee Hanson 6. Deb Belley 7. Chad Vail 8. Brad Brink 9. Jeff McMenamy 10. Theresa White 2. Old Business A. Minutes approved B. Scheduler’s Meeting 1. Travis thanked all who helped & provided food for the meeting. 2. State Scheduler met with Theresa and requested a list of all coaches and refs. 3. All team schedules are about to be set/State Tournaments are scheduled for March 2010. 4. All coaches and refs are required to have background checks and proper levels. Kids under 18 are exempt who help. C. Rink Update 1. Everything needs to be tightened, anchored down/Player & penalty boxes also need to be done. 2. Travis said that Brian Borscht from Terminex would donate a drill/bits & time to help finish up. 3. Honor Farm workers will be able to come back and finish up a lot of the work for $100/day and pizza. D. Treasurer’s Report given by Robin Vail. 1. $7,242 in checking 2. $9,702 in savings E. $315 was raised at Radio Shack BBQ fundraiser. 3. New Business A. Invoices: Robin has all invoices 1. Brad presented bill for Mite goalie equipment: $555.89; motion to reimburse Brad; Robin made motion, Theresa second; all approved. 2. Riverton Ready Mix bill for: $1,674.96; all approved to pay. 3. V-1 bill for $276.50; all approved to pay. 4. Top Cap (rail) bill for approx. $4,309.48; all approved to pay when final invoice comes in. 5. Dream Builders invoice for all material for rink construction for: $986.78; all approved to reimburse Lee Hanson. B. Registrar’s Report given by Theresa White 1. All player registration is to be completed online. 2. All registration paperwork is to be sent back to Theresa by coaches. 3. Registration deadline is November 10^th. C. Director’s Report 1. Chad still has steel price from Majors of $5,597, which county has given a grant of $5,000 and RIHA will pay difference. 2. Brad will check on steel pricing at Sehnart Systems (materials only) as an alternative to Butler Steel from Majors. Motioned by Jeff; all approved that board will vote via email to get project underway with lowest steel pricing. 3. Russ talked with KTAK and KTOW radio stations for trade out for ½ board pricing for radio time to promote registration and game scores. Riverton Ranger also asked about trade out for ad space on full board. Travis will head this and all approved for trade out for as long as it takes to spend the money. D. Deb Belley asked Shoshoni, Pavillion and Lander schools (K-Middle) if flyers for hockey registration could be handed out at schools. Shoshoni said yes; still waiting for answer from other 2 schools. E. Deb also said that Kmart will allow RIHA to set up registration tables and hand out flyers. She suggested that the kids play street hockey as they did at the car rally and have a BBQ/fundraiser from 12-4 pm on October 31^st to bring in potential players. She will head this up. All approved. F. Jeff recommended that the association purchase a few ref shirts and 2 helmuts for those that help with refereeing. Lee to buy; motion approved. G. Jeff will also check on finding a Mini Mite coach. Will have some of the Midget players to help out as well. H. Travis handed out a form for Volunteer Reimbursement for RIHA and each coach will have individual team meetings after registration and present this form to the parents. I. No games scheduled for Jan. 16-17^th; motion to host a Drop In tournament that weekend. Tabled until next meeting. 4. Next meeting set for October 27^th at 6 PM. Place TBD.5. Meeting Board Meeting 8/25/09 Thursday, February 05, 2009 5:19 PM Meeting Called to order 6:00pm 08/25/2009 Treasurers Report $7353.00 Checking $9731.00 Savings Directors Report Brad No Report Russ Inventory done for all items Russ will email list to coaches for Squirts and Mite's and Mini's Need to order shinguards and elbow pads. Coaches need to order Goalie equipment. Registrar Theresa needs to contact Jolie for registration and registrar information. Lee Schedulers Meeting Travis will contact Larry about using Boces room for Schedulers Meeting We will host. Coaches All coaching postions except Mini Mite are filled. Grant approved fremont county rec board $5000.00 Status of New Rink Old Rink is down Need to get forms done. Sept 8, we will set forms and continue until complete Travis will send letters of thank you to the city and honor farm. Joey will be in charge of Advertising Sales Travis brought an idea to have families pay an additional $50 for the season and work off that amount in volunteering. Bill submitted for sharpening of zamboni blades. Approved bill will be paid Invoice for $1350.00 for to O'connor hay submitted. Invoice approved Darcy made a motion to pay Lee for expenses incurred for the amount of $1208.00 Motion Passed Motion to adjourn Passed BOARD MEETING 7-28-09 1. Meeting called to order 6:00 PM 7-28-09 In Attendance Travis Becker Robin Vail Russ Harper Michelle Henry Lee Hanson Old Business Treasurer’s Report given by Robin Vail. $6,027 in checking $6,650 in savings Car Rally $281 was made from Raffle of Wii. Grants Robin said that Betty (Chad’s mom) found some Stimulus grants to apply for. New Business Rink Travis suggested going to Riverton Ready Mix for trade out of concrete materials for board advertising. Time Lines for tearing down the glass and cladding is set for Thursday, August 6th at 5 PM or come when you can. Travis will call a list of men to come and help (will need screw drivers and/or cordless drills). Russ volunteered to go down and start earlier than Aug. 6th tearing down the glass and cladding and also to do inventory. Once the glass and cladding are down, Travis will call Joe at The Honor Farm to get a crew to come in for the rest of the demolition Invoices Lee presented the Board with 2 invoices from Dream Builders Construction for the amount of $3,608.00 and O’Connor Hay Company Inc. for the amount of $1,350.00 for services of going to Douglas to get the boards that the association purchased. Travis asked if these invoices could be held off from payment until the next board meeting. A separate email is being sent out by Michelle Henry, Secretary, per Travis to all hockey association members regarding the importance of needing volunteers. Next meeting set for August 25th at 6 PM. Place TBD. Meeting adjourned. Board Meeting 6-30-2009 1. Meeting called to order 5:55 PM 6/30/09 A. In Attendance 1. Travis Becker 2. Michelle Henry 3. Lee Hansen 4. Robin Vail 5. Chad Vail 6. DeeAnn Stover 7. Stuart Schmidt 8. Russ Harper 9. Michelle McMenamy 10. Brad Brink 2. Old Business A. Minutes of last meeting approved. 1. Motion by Travis B. Treasurer’s Report given by Robin Vail. 1. $7,377 in Checking with Grant 2. $6,150 in Savings with Fundraising C. Approval of New Bylaws. 1. Motion by Brad Brink 2. Motion carried/approved. D. Car Rally 1. Time set for 6 PM for hockey scrimmage (any age) 2. Kids that don’t have roller blades to participate will help with selling of tickets. Hockey Jersey’s to be worn by players. 3. Fundraising efforts not good for car wash. 4. Robin suggested Charlotte Merly to head up fundraising. 5. Raffle off Nintendo Wii at rally. E. Grants 1. Travis struck out with writing grants from Dani Luster. 2. Chad said that his mom, Betty, can write grants. 3. New Business A. Team WY tryouts 1. Tryouts will by August 28-30, 2009 for Bantams, PeeWees in Casper. B. Boards 1. Trip planned for July 11, 2009 to go to Douglas to pick up purchased boards. Head out at 10 AM that morning and meet at Douglas rink. 2. LL Smith Trucking can pick up & transport boards back to Riverton. C. WAHA Meeting discussed by Chad. (add link for website to review minutes) 1. Stuart said he would check on meeting place at BOCES for September 2009 Scheduling meeting. 4. Next Meeting set for July 28 at 6 PM. Place TBD. 5. Motion to Adjourn: Robin A. Motion passed Board Meeting 5-19-2009 Meeting called to order 6:00pm 5/19/2009 In attendance Russ Harper Lee Hanson Chad Vail Jeff McMennamy Paul Axthelm Pam Buline Travis Becker Theresa White Joey Lewis Dennis McLaughlin Old Business Minutes of last meeting approved. Motion by Theresa Discussion of suggested bylaws Grammatical change needed Tabled until Quorum is assembled to vote. Car Rally Russ has organized a place for the street hockey demo. Fundraising will need to be determined for this event Information Brochures Robin finished the brochure and Travis printed and distributed them New Business Discussion regarding purchasing of dasher board system from Douglas Motion to vote on purchase made by Theresa Motion Carried, we will purchase the system from Douglas Logistics of installation, continual fundraising and tear down of existing rink to be determined. Motion to Adjourn Jeff Motion passed. Board Meeting 4-21-2009 Meeting Called to Order 6:02pm April 21, 2009 In attendance Travis Becker, Jeff McMennamy, Chad Vail, Russ Harper, Brad Brink, Theresa White, Pam Buline, Robin Vail, and Deanne Stover. Motion to approve minutes from march meeting, Theresa seconded, minutes approved. Equipment Returns Mites/Minis Brad currently finalizing Squirts Russ will contact Darcy and continue with returns Would like all equipment returned shortly to facilitate inventory. Equipment inventory to be scheduled Need solutions for marking all equipment for inventory purposes. Rink Maintenance Work night in March, blinds were rolled up, no further work done. Mats need picked up, goals put away Scheduled work day for May 1, at 5:30 pm. Email will be sent to all members informing of work day. Directors Report VP - Chad Vail WAHL Rules meeting Discussion, request for changes and ideas. Treasurer - Robin Vail All bills paid in full First installment from Rec Board grant received Registrar - Theresa White Submitted info from Paul on boards and glass from becker arena products. Secretary - Michelle Henry Absent Directors Lee Hanson - Absent Russ Harper - No report Brad Becker - No Report CWC Meeting Travis met with CWC to discuss rink, no action at this time, future possibilities include rental of ice time from RIHA. Discussion on hourly rates. Study needed to determine hourly rates, no action taken, will be discussed in the future. Also CWC will allow RIHA to include materials in activity flyers at no charge. Registration Ideas Flyers to be distributed throughout the school system Travis will contact District 25 Robin to create flyer Compressor Info Pinedales compressors will be for sale, $10,000.00 - $15.000.00 By Law Changes Quorum to be redefined Article 4 Delete Historian, add Registrar Article 4 Section 6 Delete historian duties and Registrar duties Article 12 Add duties of Directors as well as titles By laws to include definition and structure of RIHA board, flow chart and definitions. Rewritten bylaws will be prepared and submitted for discussion. Other Business Russ suggested selling quarter boards, info will be passed to head of funding raising. Pricing to be determined, Jeff suggested increasing price for smaller space to make larger space more appealing. Robin suggested selling Papa Murhpy's gift cards. Travis offered to donate them. Will be distributed to players and sold during rendezvous week to coincide with day in the park and car show. Russ to contact Ken Stewart regarding 3 on 3 hockey demo during car show. Next Meeting, tentatively May 19, 6pm Motion to adjourn, Chad seconded. Meeting adjourned. Board MeetingMarch 24, 2009 $6.00/kid – WAHL Old Business: Need to pay Electric Propane District 25 – over $7,000 in reimbursements back Zam Blades – sharpened & paid for Rink maintenance Zam-weld vertical angle, change oil, adjust timing Clean up day set for April 3^rd in the evening at 5:30 pm (Jeff, Lee, Chad, Darcy, Lance, Paul) Mats, roll up shades, clean zam shed Equipment returns-Darcy & Brad – 75% turned in Steel for South wall - $8,000 (26 gauge) Labor - $10,000 Lance will call for different bid Inventory equipment-many helmets need to be thrown out Discussed Douglas boards New costs for boards-$125,000Old/used costs Tabled-Paul will check on board prices Fundraising Summer-during car show (July)-raffle our kids to play 3 on 3 New Business: 2009-2010 ElectionsPresident – Travis BeckerVice President – Chad VailSecretary – Michelle HenryTreasurer – Robin 3 DirectorsRuss HarperBrad BrinkLee Hanson RegistrarTheresa White(Jolie Geis-helper) Travis discussed flow chart (which is not in effect) detailing each dept. as a possibility of guidelines for the Board. In each department-each leader should find a couple of parents to help them with their department before the next meeting. Zamboni – Mentioned to have Paul have a training session on how to run the zam and have a couple of parents from each leaque to be trained to include the coaches. Travis recommended that all attending the meeting to review the bylaws and make recommendations to change or edit. An inventory of all supplies needs to be done. Travis will meet with Lynn McCullough to discuss ice hockey at CWC on Weds., March 25, 2009 at 11 am. U-16 Team - Chad mentioned there is talk of adding everyone under age 16 to play. Checking to see if other associations are willing to do it. Bantams can play up to Midgets (15-19) Scheduling for Midgets & Bantams will go to Home/Away instead of Festival weekends. To get a hold of Travis Becker: Cell: 851-0302 Print Shop: 856-3503 Rules Meeting for Leaque in June 2009 Chad, Travis to attend Was done online in 2008-everyone is welcomed to submit rule for change Next Board meeting Tuesday, April 21^st @ 6 pm – location to be determined – Possibility of Jeff’s office if need be. Days to hold meetings to be determined Requested to have meetings once a month. Travis thanked Chad for the last 5 years of service as President. Motion to adjourn Moved – Mic 2^nd – Paul Meeting adjourned.
Last Updated ( Wednesday, 14 April 2010 )

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